We are a growing tax practice preparing for the upcoming tax season and are looking for a reliable, detail-oriented Administrative Assistant to support our team. This role is critical to keeping our office organized, responsive, and running smoothly during a high-volume period.

Responsibilities:

• Answer phones and respond to client emails professionally
• Schedule appointments and manage calendars
• Organize client documents (digital and physical)
• Assist with onboarding new clients and tracking required information
• Prepare and send engagement letters, invoices, and reminders
• Support tax preparers with administrative tasks as needed
• Maintain confidentiality of sensitive financial information

Qualifications:

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Comfortable using email, calendars, and basic office software
• High attention to detail and follow-through
• Ability to work independently and manage multiple tasks
• Prior administrative or office experience preferred
• Experience in a tax, accounting, or professional services office is a plus
• Excellent phone etiquette and customer service skills required
• Ability to handle multiple tasks efficiently while maintaining professionalism in a fast-paced setting
• Support customer service efforts by responding to inquiries via phone, email, or in person

What We Offer:

• Clear expectations and structured work
• Supportive, professional environment
• Training provided for tax-specific processes
• Opportunity for ongoing or repeat seasonal work
• Competitive pay based on experience

If you are dependable, organized, and enjoy helping things run smoothly behind the scenes, we’d love to hear from you.

Job Types: Full-time, Part-time, Seasonal

Pay: $20.00-$23.00 per hour

Benefits:

• On-site parking

Work Location: In person