A Brief Overview
The Accounts Payable Clerk reports in to the Senior Manager, eProcurement. The eProcurement team oversees management of the university's eProcurement system, acQuire, as well as all goods and service related Accounts Payable requirements. As a part of the Strategic Procurement Services department, the eProcurement team contributes in supporting the acquisition of products and services on behalf of the university.

This position completes bookkeeping activities such as journal entries, accounts payable, invoicing, accounts receivable, and expense claim processing. This position monitors incoming invoices, reviews coding for accuracy and/or duplicates, and matches against purchase orders before data entry. This position also supports the implementation of changes to the expense reimbursement systems or procedures.

What you will do
• Performs bookkeeping procedures such as journal entries, accounts payable and receivable, invoicing, requisitions, reconciliation, delinquent accounts follow-up, and cheque preparation.
• Processes purchase orders, T4As and other vendor payments.
• Monitors incoming invoices, reviews coding for accuracy, for duplicates, and matches against purchase orders before data entry.
• Resolves invoice discrepancies such as identifying and addressing errors made on payment requests submitted for processing.
• Maintains documentation regarding expense reimbursements, including training materials, standard operating procedures, correspondence, and website forms.
• Reviews travel claims, employee reimbursement, payment requests.
• Explains travel and expenses policies, processes, and procedures to faculty, staff and other approvers.
• Supports the implementation of changes to the expense reimbursement systems or procedures.
• Processes all wire payments to vendors in banking portals, provide documentation for approval and release of payments.

REQUIRED QUALIFICATIONS:
EDUCATION
• Two-Year Community College Diploma.

EXPERIENCE
• More than 1 year and up to and including 2 years of experience.

LICENSES AND CERTIFICATIONS:
• Satisfactory Criminal Records Check required.

JOB KNOWLEDGE AND REQUIREMENTS
• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
• Provide information that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
• Manage own work effectively and follows through on commitments, using the available resources.
• May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
• Resolve recurring problems and situations using established procedure and guidelines.
• Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
• Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
• Acknowledge and respect diverse cultural traditions and beliefs.
• Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.