Full job description

Purpose Statement

At Thrive Together Mental Wellness Centres, we are on a mission to transform mental health care. We provide a dynamic and collaborative environment where patients receive life-changing support, clinicians thrive in fulfilling careers, and communities benefit from innovative, evidence-based care. Our purpose is to create a legacy of hope, healing, and empowerment.

We are looking for a reliable, detail-oriented Finance Administrator to help keep our financial operations accurate, organized, and running smoothly. This role is ideal for someone who enjoys reconciling details, improving processes, and supporting a growing organization with meaningful work.

The Role

As our Finance Administrator, you will support day-to-day financial administration and help ensure our internal records and remittances are accurate and on time. You will also help reconcile financial data entry completed by finance and other administrative team members.

This is a part-time role with hybrid flexibility, but the successful candidate must be available part-time in person in Kingston.

Responsibilities

• Manage accounts receivable (AR) and accounts payable (AP) processes to ensure accurate coding, timely processing, and clear documentation.
• Support payroll administration, including collecting and verifying required inputs, preparing payroll documentation, and coordinating follow-up items as needed.
• Complete accurate data entry of financial transactions using QuickBooks and related clinic systems, ensuring consistency across records.
• Perform regular account and transaction reconciliations to identify discrepancies, correct errors, and maintain strong financial data integrity.
• Track and report on income and cash flow, including support for cash management workflows where applicable.
• Prepare and support timely HST remittances and trust fund remittances, maintaining organized documentation for audit readiness.
• Reconcile and validate financial information entered by finance and other administrative team members, ensuring alignment across workflows and source documents.
• Assist with core bookkeeping tasks, including ledger maintenance, transaction recording, and filing of supporting documentation.
• Support sales-related projects and financial tracking initiatives, including updating trackers, reconciling revenue items, and assisting with basic reporting.
• Prepare clear, accurate reports and summaries related to financial activity and reconciliations for leadership review.
• Maintain compliance with internal policies and applicable regulatory requirements, with strong attention to confidentiality and handling of sensitive information.
• Identify process gaps and recommend practical improvements to strengthen accuracy, efficiency, and reliability of financial operations.

Qualifications

We are looking for strong real-world capability and attention to detail. Experience is preferred over education.

Required (one of the following):

• Degree or diploma in accounting, bookkeeping, or a related field, or
• Direct, relevant industry experience in a finance administration role

Preferred:

• Proficiency with QuickBooks Online
• Familiarity with cash management systems
• Strong accuracy, follow-through, and comfort working with confidential information
• Ability to work independently while collaborating with a busy administrative team
• Knowledge of HRIS systems for employee data management and reporting.
• Excellent data entry skills with high attention to detail.
• Ability to work independently in a hybrid environment with minimal supervision.
• Strong organizational skills with the ability to prioritize tasks effectively. This role provides an excellent opportunity for professionals seeking flexible work arrangements while contributing significantly to our financial operations through their expertise in accounting systems and processes.

Benefits and Perks

• Optional pension plan for part-time employees and included pension plan for full-time employees with employer matching.
• Extended medical benefits available after the probationary period
• Vacation and holiday pay

Our Clinic and Culture

Thrive Together Mental Wellness Centres is a multidisciplinary mental health clinic offering evidence-based mental health services to individuals across the lifespan. Our motto, Explore. Be Well. Thrive., reflects our commitment to helping clients find the tools that support recovery and long-term well-being.

We value empathy, integrity, collaboration, innovation, and a growth mindset. We are building systems that support excellent care, and we are looking for team members who take pride in doing things well.

How to Apply

Please send your CV and a brief expression of interest to careers@thrivetogether.ca. We would love to learn more about your experience and what you are looking for in your next role.

Pay: $25.00-$30.00 per hour

Benefits:

• Company pension
• Extended health care
• Paid time off

Work Location: Hybrid remote in Kingston, ON