As Ontario's only multi-utility provider, we offer a comprehensive range of services, including water, wastewater, natural gas, electricity, and telecommunications - all under one roof. This integrated approach empowers us to deliver innovative solutions, exceptional customer service, and operational efficiencies that set us apart in the industry.

With over 150 years of commitment to the Kingston community, we work every day to provide the safe, reliable utility services our customers rely on. Our efforts go beyond keeping the lights on and the water flowing. We’re driving progress through projects that create lasting, positive change. At the heart of everything we do is our vision to advance our unique utility model to benefit our customers and build better communities.

At Utilities Kingston, we believe that strong communities are built by strong teams. By joining us, you'll be part of a collaborative and dynamic environment where your skills and ideas will contribute to enhancing safety, driving reliability, and building a resilient future for our community.

Primary Duties

The Human Resources Administrator provides comprehensive administrative and operational support across the employee lifecycle, ensuring accurate, timely and confidential administration of employee information and HR processes. Serving as a key point of contact for employees, managers and external stakeholders, this role combines strong attention to detail and effective coordination to deliver a responsive, positive employee experience.

Major Responsibilities:
1. Maintain accurate and confidential employee records within the HRIS and employee files, ensuring data integrity and compliance with organizational and legislative requirements.
2. Process employee lifecycle transactions including hires, transfers, promotions, leaves of absence, return to work and terminations and prepare related employment documentation and correspondence on a timely basis.
3. Coordinate document retention and records management in accordance with departmental processes and legislative requirements and support audits by maintaining accurate documentation.
4. Prepare HR statistics, organizational charts, meeting minutes and other administrative documentation and coordinate meetings, training sessions and related presentations.
5. Coordinate recruitment administration, including posting positions, scheduling interviews, preparing interview materials and maintaining applicant tracking records.
6. Prepare employment offers and onboarding documentation and coordinate pre-employment requirements.
7. Facilitate onboarding and orientation activities for new, student and temporary employees and follow-up to ensure a positive experience.
8. Administer employee benefits, pension and payroll related documentation, including enrolments, changes and terminations, liaising with providers to resolve routine inquiries.
9. Prepare HR reports and workforce metrics and identify opportunities to improve administrative processes and workflows.
10. Support HR projects, policy updates and process improvement initiatives.

Education, Certification and Other Qualifications Required

Skills and Abilities:
• Advanced verbal and written communication skills
• Advanced attention to detail and accuracy
• Intermediate proficiency with MS Office & SharePoint
• Intermediate organizational skills with the ability to manage multiple priorities
• Ability to manage confidential information with professionalism and discretion

Knowledge:
• Intermediate knowledge of PeopleSoft or other HRIS platforms
• Basic knowledge of Human Resource principles and practices
• Basic knowledge of the Employment Standards Act, 2000 and Accessibility for Ontarians with Disabilities Act requirements
• Basic knowledge of Occupational Health and Safety requirements as it relates to individuals, the organization and operational requirements.

Experience:
• Undergraduate diploma/degree in Human Resources, Business Administration or related discipline
• Post Graduate Certificate in Human Resource Management preferred
• 1 year working in an office environment, previous experience in HR preferred
• Class G drivers’ licence

Special Working Conditions/Conditions of Employment

Class G drivers’ license

Your resume and/or cover letter must clearly demonstrate how you meet the requirements of the position.

Appropriate accommodations will be provided as required by the Accessibility for Ontarians with Disabilities Act (AODA) upon request.

Utilities Kingston is committed to employment equity and we encourage applications from all designated group members. Our goal is a diverse, inclusive workforce that reflects the Kingston community.

Utilities Kingston thanks all candidate that apply, however, only those selected for further consideration will be contacted.