Full job description

Purpose and Scope

The Administrator / Assistant provides administrative and clerical support to the Human Resources Manager, ensuring the accurate processing, tracking, and maintenance of employee records and training documentation. This role supports high‑volume hiring activity and ongoing workforce administration by maintaining compliance, accuracy, and confidentiality across HR processes.

Organization Relationship

The Administrator reports to the Human Resources Manager. This position does not involve any direct supervisory responsibility and is purely administrative in nature.

Working Conditions

• Office-based role with regular use of computers, printers, scanners, and laminating equipment
• Frequent handling of confidential employee information
• Periods of increased workload during hiring surges, onboarding cycles, and review periods

Responsibilites

• Draft and proof correspondence
• Coordinate meetings in Microsoft Outlook
• Add scanned documents accurately to employee files and ensure records are current and complete
• Update and maintain training file trackers and certification expiries
• Prepare and assemble information packages, supporting a high-volume onboarding environment
• Record meeting minutes and prepare agendas
• Track employee boot and eyeglass claims in accordance with company programs
• Print and laminate documents and certifications
• Perform routine shredding of confidential or time-expired documents
• Provide general administrative support to the HR department as required
• Other tasks as assigned

Education and Training

• Post-secondary education or certification in Human Resources, Office Administration, or a related field preferred
• Working knowledge of record-keeping, confidentiality requirements, and document management
• Exceptional Microsoft Excel, Outlook and Word skills
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication

Pay: $25.48 per hour

Benefits:

• Company events
• Extended health care
• On-site parking
• RRSP match

Application question(s):

• Are you located in Kingston ON?
• Are you able to work on-site Monday to Friday?
• Will you require AODA accommodation during the recruitment process? If so, please let us know how we can assist you!
• Do you, or will you require sponsorship to continue working in Canada?
• Do you have exceptional Excel and Outlook skills?
• Do you drive? This position is not on a bus route

Work Location: In person