Full job description

POSITION SUMMARY

Responsible for providing technical support for both accounting and finance activities and the provision of information to both internal and external stakeholders.

DUTIES & RESPONSIBILITIES

To work closely and collaboratively with Resolve’s Finance Team, Executive Director, Leadership Team and staff, to potentially perform some/all the following activities:

Banking, Payment and Reporting

• Provides technical support in annual budget process (forms, process, consolidation)
• Completes accounting adjustments; keeps sub ledgers up to date
• Tracks and records union seniority lists
• Prepares and processes bank deposits
• Prepare & submit HST rebates
• Attends at bank branch to obtain various services
• Creates numerical and statistical reports for reporting
• Provides support for annual audit process – provision of information, documents and records

Accounts Payable and Receivables

• Reviews documentation and ensures accuracy and required approvals
• Processes rent payments
• Prepares and processes cheque & eft runs & bill payments as required
• Review Visa’s weekly and send out statements
• Processes invoices for receivables when required
• Review daily payment reports and match to bank transactions
• Post all received payments into Sage
• Downloads donations received from other platforms
• Manage electronic and paper filing systems
• Provides follow up related to accounts, internally and externally

Payroll

• Calculates vacation allowances and other time-off / overtime
• Enters data changes into payroll system
• Review timecards before managers’ approvals
• Review approvals pass on for further review and authorization and then submit to ADP for processing.
• Prepares ROEs for submission to ADP
• Ensures payments are made to third party vendors for benefit administration and payment to government
• Creates pay period & monthly reports
• Tracks and triggers dates for change to compensation (incumbent anniversary date)
• Coordinates annual T4 process

Vendor Management

• Records new vendor information
• Ensures the vendor management database is kept up to date
• Other duties as required

JOB SPECIFICATIONS

Education and Experience

• College diploma in accounting, finance or business
• Minimum three years of experience in a not-for-profit accounting position
• Equivalences will be considered
• Ability to speak French an asset.

Other Skills and Abilities

• Good time management and organizational skills,
• Ability to cope with change, interruptions, and frequent need to re-establish priorities.
• Accurate and highly detailed data entry skills are a critical component of this position.
• Applicants must have the skill to communicate effectively
• Flexibility, attention to detail and the ability to maintain confidentiality are essential.
• Ability to work independently as well as collaboratively.

LEVEL OF DIRECTION RECEIVED

Incumbent performs work as defined by internal policies and written processes and procedures.

Incumbent must comply with all pertinent legislation and associated regulations. This may include but is not limited to: PIPEDA, Occupational Health & Safety Act, AODA, Bill 168 (Violence and Harassment in the Workplace), etc.

WORKING CONDITIONS

Physical conditions:

Position may involve sitting and use of a keyboard, monitor, mouse and telephone. Headsets may be required on occasion.

Psychological conditions:

Secondary stress associated with numerous regular deadlines, competing priorities, and potential disruptions.

DISCLAIMER

Because of the changing nature of work and work to be done, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as required.

Required:

CPIC (Vulnerable Sector)

Job Types: Part-time, Permanent

Pay: $31.34-$34.60 per hour

Benefits:

• Casual dress
• Company events
• Employee assistance program
• Flexible schedule
• On-site parking

Work Location: In person