The Role

The Payroll/Staffing Clerk is responsible for clerical and record keeping duties related to the daily attendance & scheduling, payroll and WSIB for approximately 200+ employees for Rideaucrest Home.

Meet your department...

Rideaucrest Home provides high-quality, compassionate long-term care for Kingston residents. Our team works together to create a safe, supportive environment where residents feel valued and cared for every day.

We manage billing, payroll, and the administrative tasks that keep Rideaucrest Home running smoothly. Our team ensures accuracy, compliance, and excellent service for residents and families.

What you'll do...

Work with department supervisors to create/build and maintain schedules for Rideaucrest Home employees

Ensure daily staff replacements are completed (sick calls, leave of absences, etc)

Responsible for data entry and maintenance of all payroll records for Rideaucrest employees, as well as wage progressions

Responsible for responding to payroll and scheduling inquiries

Provide staffing & payroll reports to management (statistical patterns, vacation, sick etc.)

Maintain vacation and lieu entitlement lists

Actively promote and follow safe work practices and ensure accident prevention and health and safety responsibilities are fully met by self and others

Establish and maintain electronic and manual filing systems

Perform other duties as assigned

To qualify, you'll need...

1 year certificate in office administration or equivalent

1 year of experience creating and building electronic schedules

1 year of payroll experience

Experience in a health care setting preferred

Experience in a unionized environment preferred

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Strong attention to detail

Typing at 40 wpm (tested)

Ability to process functions and formulas in MS Excel,(tested at the intermediate level)

General working knowledge of computer software (ie. Microsoft Office, Goldcare, PeopleSoft)

Demonstrated ability to interact with seniors in a caring and respectful manner

Able to maintain confidentiality

Commitment to promoting and following health and safety practices

Able to work independently and as an effective team member in a cooperative manner with all members of staff, families, residents, volunteers and outside agencies

Demonstrated communication, organizational, prioritization, communication and time management skills

Committed to ongoing learning and development

Must be available to work days, weekends, and holidays

Must be able to obtain and maintain a satisfactory criminal record check, including vulnerable sector

Proof of recent screening for Tuberculosis (TB)

Proof of immunity to communicable diseases

Why us?

Join a team that’s building more than a city - we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well-being, and creating an environment where every voice counts. Your career is more than a job - it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long-term disability. Specific benefits can vary depending on your role and terms of employment.

In addition, employees may enjoy access to:

• OMERS defined pension plan
• Vacation entitlements
• Employee wellness and assistance programs and resources
• Ongoing training and education opportunities
• Flexible work arrangements
• Corporate perks such as discounted transit and fitness passes
• Learning & development resources and networks
• Relocation assistance and local resources

To learn more about working at the City of Kingston, click here.

Learn more about what makes Kingston so special on PossibleMadeHere.org.

How to apply

Submit your online application by 11:59 PM on the job posting closing date. Click the 'APPLY HERE' button to complete your application.

Applicants must demonstrate in their submission how they meet the minimum education and experience requirements of the position. Please include any relevant education documents (degrees, diplomas, or certificates) to your profile. 

Accommodations are available at all stages of the recruitment and selection process to support a barrier-free experience for all candidates in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations, please let us know. For more information, you can contact us at hrcity@cityofkingston.ca.

Thank you to everyone who applies. While we value each application, only those advancing in the recruitment process will be contacted. All personal information will be handled in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Internal applications: https://bit.ly/city-kingston-internal
External applications: https://bit.ly/city-kingston-external

To ensure you don’t miss any updates, please check your spam or junk folders for emails from a City of Kingston account.

Our commitment

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives.