Job Summary

Reporting to the Senior Legal Counsel, Chief Privacy Officer and Director, Research Security (Chief Privacy Officer) and working closely with the Records Manager, the Access and Privacy Officer delivers analytical, administrative, and project management support for the central office functions of the Records Management and Privacy Office (RMPO). The incumbent is required to have a high degree of initiative and discretion within a confidential working environment. The incumbent also welcomes and fosters a collaborative work environment with all staff, managers, and/or faculty, and functions with a high level of precision, demonstrating attention to detail, efficiency, and a commitment to excellent client service.

KEY RESPONSIBILITIES:
• Collects, manages, and maintains the intake and processing of FIPPA requests.
• Plans, develops, drafts and produces unit communications to the university community for unit senior staff.
• Reviews and processes informal access to information requests, privacy incidents and complaints and where applicable directs them to Chief Privacy Officer or Records Manager.
• Prepares the annual statistical reports for the Information and Privacy Commissioner (FIPPA requests, breaches under FIPPA, breaches under PHIPA).
• Assists in assessing the quality of data collection related to privacy breaches, and requests, ensuring distributed information is verified and accurate.
• Manage and updates RMPO website and internal communication with content and ensuring the units strategic vision and priorities are present.
• Coordinates the planning, organizing, and delivering of training and educational opportunities offered to units.
• Undertakes the unit’s own records management activities including serving as the unit’s Information Management Administrator in RIMS (the electronic records and information management system).
• Serves as the main contact for the university’s offsite records storage vendor to address physical records management: liaising with Queen’s units on sending records to offsite storage; issuing destruction requests on behalf of units.
• Provides guidance and support to units across the University to RIMS.
• Understands the university’s internal policies and procedures related to university records management.
• Researches and compiles data as requested by unit staff, organizing information into a useable form.
• Creates and maintains a variety of databases. Performs analysis and prepares reports and statistics.
• Represents department on committees/working groups as required.
• Undertakes other duties as delegated in support of the unit.

REQUIRED QUALIFICATIONS:
• Undergraduate degree (honours degree preferred).
• Several years (minimum 5) of experience in related professional field, preferably in a post-secondary or public sector environment.
• Extensive knowledge of senior records management , understanding of Canadian access and privacy legislation.
• Experience dealing with extremely confidential material on a regular basis
• Consideration will be given to an equivalent combination of education and experience.

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