CaraCo Group of Companies
Publié
2025-01-16
Catégories
Type d'emploi
Durée/Duration
Permanent
Salaire/Salary
$48,000.00-$52,000.00 per year
Horaire/Schedule
8 hour shift/ Monday to Friday
Comment Postuler/How to Apply
Site de recherche d'emploi/Job Search Site
Annoncé jusqu'au/Advertised until
2025/02/15
Ville/City
Kingston

Description

Description complète du poste

Purpose

Responsible for full cycle invoice and expense processing

Key Responsibilities

Process invoices

  • Track and process invoices as received
  • Match invoices to purchase orders
  • Verify receipt of material or services
  • Verify three-way match among purchase order, packing slip and invoice
  • Ensure all invoice approvals adhere to the corporate Authorization Policy
  • Ensure all supplier invoices adhere to contract payment terms
  • Ensure invoices/expenses are coded to the correct legal entity and general ledger account
  • Review all invoices for correct pricing; where pricing is incorrect, contact the vendor to resolve the issue
  • Prepare invoice batches for payment as per the monthly payment schedule
  • Provide administrative support for the Accounting Operations team, including filing, photocopying and mailing cheques

Other

  • Input vendor masterfile information for new vendors
  • Check accuracy or employee reimbursement expenses before processing
  • Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
  • Respond to vendors enquiries in a timely and professional manner
  • Process employee expenses and ensure correct general ledger coding
  • Maintain accurate and up to date filing system
  • Reconcile supplier statements, as requested
  • Validate HST on vendor invoices; ensure correct accounting treatment for HST

Reports

  • Vendor-specific reporting, as requested

Skills & Qualifications

  • Proficient with MS Windows, Word, Excel
  • Experience with Yardi Voyager is considered an asset
  • Knowledge of industry’s accounting principles and procedures
  • Organized, with strong time management skills

Education & Experience

  • High School Diploma
  • College Diploma with a specialization in finance, accounting, or business is an asset
  • Minimum two years’ relevant work experience

Job Types: Full-time, Permanent

Pay: $48,000.00-$52,000.00 per year

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday

Application question(s):

  • Are you legally authorized to work in Canada?

Experience:

  • Accounts Payable: 2 years (preferred)

Work Location: In person